We are no longer accepting applications for this position, thank you! Part-Time Executive Assistant


 

SUMMARY OF POSITION

The Chicago Fashion Incubator is seeking an Executive Assistant to support the Executive Director in the administration of daily activities for a recognized 501(c)3 non-profit. The Chicago Fashion Incubator has budgeted up to 60 hours per month (15 hours per week) for this position. The hours are flexible and may include some evenings and weekends. This role is defined as an independent contractor (1099) with compensation up to $15 per hour based on experience. 

 

DUTIES AND RESPONSIBILITIES

Daily activities include but are not limited to:

  • Working one-on-one with the Executive Director in preparation for meetings, workshops, travel
  • Assisting with marketing, event production, and volunteers for special events
  • Working with the Executive Director and Board members to increase our organization’s outreach and available resources
  • Office administration including answering phones, replying to e-mails, filing, and mailings
  • Assisting with organizing and scheduling activities related to Chicago Fashion Incubator programs including Designer in Residence meetings, workshops and field trips, and public-facing programs including tours, networking events, and educational workshops
  • Researching and assisting in writing applications for potential grants

 

QUALIFICATIONS, EXPERIENCE AND SKILLS

Candidates must be responsible, organized, trustworthy, self-motivated, detail-oriented and possess strong interpersonal skills.  Additionally, the candidate must demonstrate:

  • Excellent written and oral communication skills 
  • Proven experience as an executive administrative assistant or senior executive assistant
  • Full comprehension of office management systems and procedures with proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and basic knowledge of the Adobe Creative Cloud (InDesign, Photoshop, and Illustrator), Google tools (Gmail, Calendar) and Apple hardware
  • Proficiency in the use of social media channels to assist in marketing the Chicago Fashion Incubator, including, but not limited to Instagram, Facebook, and Twitter
  • Proficiency in the use of applications which assist in newsletter and survey generation including but not limited to Constant Contact and Survey Monkey 
  • Exemplary planning and time management skills and ability to multi-task

 

EDUCATION

Minimum of a high school diploma with proven work experience cultivated in a public relations, marketing, and/or grant writing department within a non-profit or small business environment. While a college degree is preferred, we place a high value on real-world experience.

 

HOW TO APPLY

Please direct your resume and cover letter to the attention of Executive Director and submit to: hello@chicagofashionincubator.org. Selected candidates will be invited to interview, to bring in writing samples, and may be given a skills test.

 

ABOUT THE CHICAGO FASHION INCUBATOR

The Chicago Fashion Incubator at Macy’s on State Street (CFI) is a recognized 501(c)3 not-for-profit established in August 2008. Its mission is to make meaningful economic impact in Chicago by giving fashion designers technical product development and business tools and training to create innovative products and launch globally competitive businesses based in Chicago.

The CFI is home to a Designer in Residence program, fostering the development of six designers through a two-year residency, as well as free and low-cost public programs including workshops, networking events, and industry convening that support the growth of at-large fashion businesses at various stages of development. 

The Chicago Fashion Incubator provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the Chicago Fashion Incubator complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Chicago Fashion Incubator expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Chicago Fashion Incubator’s contractors and employees to perform their job duties may result in discipline up to and including discharge.

President of CFI BoardChicago Fashion Incubator